Account payable & Database

As an Accounts Payable and Masterdata Assistant, your main responsibilities will include:

• Accounts Payable Management: You will be responsible for managing the accounts payable process, ensuring all supplier invoices are processed accurately and timely. This includes verifying the accuracy of invoices, reconciling them with purchase orders, and ensuring all invoices are properly approved and authorized before payment.
• Payment Processing: You will be responsible for processing payments to suppliers. You will ensure that payments are made within the agreed-upon timeframes.
• Supplier Communication: You will communicate with suppliers regarding invoice inquiries, payment status, invoice claims, and any discrepancies. You will resolve any issues or concerns raised by suppliers in a timely and professional manner, maintaining positive relationships with them.
• Bank Receipt Reconciliation: You will reconcile accounts payable transactions and resolve any discrepancies or issues that arise.
• Compliance and Documentation: You will ensure compliance with the company’s policies and procedures related to accounts payable processes. This includes maintaining proper documentation of all transactions and adhering to internal controls and audit requirements.
• Process Improvement: You will actively contribute to process improvement initiatives, identifying areas where efficiency can be improved and suggesting ways to streamline the accounts payable process and enhance its overall effectiveness. This includes self-billing, Duas, Greenpoint, etc.
• Interdepartmental Collaboration: You will collaborate with other departments such as Purchasing, Finance, and Treasury to ensure smooth and efficient accounts payable operations. This may involve resolving purchase order discrepancies and coordinating payment approvals.
• Database Management: You will assist in maintaining and updating the company’s databases, ensuring data accuracy and integrity. This may include entering information for new suppliers, customers, products, updating contact details, and monitoring changes in the records of various databases.

We are looking for someone with at least 3 years of experience as Accounts Payable.

• Holds academic credentials in Finance or Business.
• Demonstrates excellent command of Microsoft Office Excel, and desirable knowledge of SAP Fiori, SAP Ariba, or Software MDG.
• Has fluent written and verbal communication skills in English. Knowledge in other languages such as French or Italian would be considered a plus.
• Is self-driven and autonomous.

Hybrid working model

Flexible working hours

Affinity University platform:

• Professional development opportunities to employees at different stages of their careers, acknowledging diverse career paths.
• Pet-friendly office
• Celebrations Fun
• We cultivate an inclusive culture that celebrates diversity. We firmly believe that embracing various perspectives is integral to our company’s success and the strength of our team. That’s why we are committed to providing equal opportunities for all.